LWVSAA By Laws
As Amended May 2015 with conforming amendment October 2016
ARTICLE I – Name
Section 1. Name. The name of this organization shall be League of Women Voters of the San Antonio Area hereinafter referred to in these bylaws as LWVSAA, or as the League. This local League is an integral part of the League of Women Voters of the United States hereinafter referred to in these bylaws as LWVUS and the League of Women Voters of Texas hereinafter referred to in these bylaws as LWV-TX.
ARTICLE II – Purpose and Policy
Section 1. Purposes. The purposes of the LWVSAA are to promote political responsibility through informed and active participation in government and to act on selected governmental issues.
Section 2. Political Policy. The League shall not support or oppose any political party or any candidate.
ARTICLE III – Membership
Section 1. Eligibility. Any person who subscribes to the purposes and the policy of the League shall be eligible for membership.
Section 2. Types of Membership.
Voting Members: Persons at least 16 years of age who join the League shall be voting members of the local Leagues, state Leagues, and of the LWVUS; (1) those who live within an area of a local League may join that League or any other local League; (2) those who reside outside the area of any local League may join a local League or shall be state members-at-large; (3) those who have been members of the League for 50 years or more shall be life members excused from the payment of dues.
Associate Members: All others who join the League shall be associate members.
ARTICLE IV – Board of Directors
Section 1. Number, Manner of Selection and Term of Office. The Board of Directors shall consist of the officers of the League, eight elected directors and appointed directors. The officers and directors shall be elected by the general membership at each Annual Meeting and shall serve for a term of two years. The elected members shall appoint such additional directors, as they deem necessary to carry out the work of the League. The terms of the office of the appointed directors shall be one year, and shall expire May 31.
Section 2. Qualifications. All officers and directors of the League must be voting members of this organization.
Section 3. Vacancies. Any vacancy occurring in the Board of Directors by reason of resignation, death or disqualification of an officer or elected member may be filled until the next Annual Meeting by a majority vote of the remaining members of the Board of Directors. Three consecutive absences from a board meeting of any member without a valid reason shall be deemed a resignation.
Section 4. Powers and Duties. The Board of Directors shall have full charge of the property and the business of the organization, with full power and authority to manage and conduct it, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out the program as adopted by the National Convention, the State Convention, and the local Annual Meeting. The Board shall create and designate such special committees, as it may deem necessary.
Section 5. Meetings. The Board of Directors shall meet at least nine times annually. The President may call special meetings of the Board of Directors and shall call a special meeting upon the written request of five members of the Board. The incoming or continuing President may call a meeting of the Board of Directors prior to June 1 for the purpose of approving appointments and making plans for the coming year.
Section 6. Quorum. A majority of the members of the Board shall constitute a quorum.
ARTICLE V – Officers
Section 1. Election, Qualifications, and Term. The officers of LWVSAA shall be a President, three Vice Presidents, Secretary, and Treasurer, all elected for two-year terms by the general membership at an Annual Meeting and taking office June 1of the year of their election.
Section 2. The President. The President shall have such powers of supervision and management as customarily pertain to the office; shall preside at all meetings of the organization and of the Board of Directors or designate another person to do so; shall be, ex-officio, a member of all committees except the Nominating Committee; may sign or endorse checks, drafts, and notes in the absence or disability of the treasurer; and shall perform such other duties as the board may direct.
Section 3. The Vice Presidents. At its first board meeting, the new board shall designate one vice president who, in the event of absence, disability, resignation or death of the President, shall assume the office of President. Should that Vice President be unable to serve as President, the board shall choose one of its other elected members to fill the vacancy. The Vice Presidents shall perform such other duties as the President and the Board may designate.
- One Vice President shall be responsible for organization.
- One Vice President shall be responsible for community engagement.
- One Vice President shall be responsible for program.
Section 4: The Secretary. The Secretary shall keep minutes of all the meetings of the League and of all meetings of the Board of Directors. The Secretary shall notify all officers and directors of their election. The Secretary shall sign, with the President, all contracts and other instruments when so authorized by the Board, and shall perform such other functions as may be incidental to that office.
Section 5: The Treasurer. The Treasurer, shall perform such duties as customarily pertain to the office and shall maintain deposits in authorized financial institutions. The Treasurer shall present statements to the Board at their regular meetings and an annual report to the Annual Meeting. Upon the recommendation of the Treasurer, the Board may appoint an Assistant to the Treasurer to aid in the collecting and receiving of money and in clerical duties. The books of the Treasurer shall be reviewed annually by a qualified accountant or committee composed of three members.
ARTICLE VI – Financial Administration
Section 1. Fiscal Year. The fiscal year of the LWVSAA shall be from June 1 to May 31 of each year.
Section 2. Dues. The amount of dues shall be determined yearly at the Annual Meeting to become effective for the coming fiscal year.
Section 3. Payment of dues. Annual dues are paid for a calendar year. The date dues are paid shall become the member’s Anniversary Date. Any member who fails to pay his/her dues within three months after the Anniversary Date shall be dropped from the membership roll.
Section 4. Budget. The budget for the ensuing year shall be approved by the Board of Directors and submitted to the membership not less than one month prior to the Annual
Meeting at which time it shall be presented for adoption. A budget shall include support for the work of the League as a whole.
Section 5. Budget Committee. A budget committee shall be appointed by the Board of Directors at least two months prior to the Annual Meeting to prepare a budget for the ensuing year. The Treasurer shall be, ex officio, a member of the budget committee, but shall not be eligible to serve as chair.
Section 6. Dissolution. In the event of the dissolution of LWVSAA, all moneys and securities which may be owned by or under the control of the League shall be paid to the LWV of Texas after state and national per member payments and other obligations have been met. All other property of whatsoever nature, whether real, personal, or mixed, which may at the time be owned or under the control of the LWVSAA shall be disposed of to such person, organization, or corporation for such public, charitable or educational use and purposes as the board in its absolute discretion may designate.
ARTICLE VII – Meetings
Section 1. Membership Meetings. The membership shall meet at least four times annually. Time and place shall be determined by the Board of Directors. Special meetings of the membership may be called by the Board of Directors.
Section 2. Annual Meeting. An Annual Meeting shall be held between April 15 and May 31, the exact date to be determined by the Board of Directors, for the purpose of:
- Electing officers and directors and members of the Nominating Committee;
- Adopting a local program and budget for the ensuing year; and
- Transacting such other business as may properly come before it.
Section 3. Quorum. All members present and voting shall constitute a quorum at all meetings of the League of Women Voters of the San Antonio Area.
Section 4. Absentee or Proxy Voting. Absentee or proxy voting shall not be permitted for any meeting.
ARTICLE VIII – Nominations and Elections
Section 1. Nominating Committee. The Nominating Committee shall consist of five members, two of whom shall be members of the Board of Directors. The Chair and two members, who shall not be members of the Board, shall be elected at the Annual Meeting. Suggestions for nominations for this committee shall be made by the current Nominating Committee. The other members shall be appointed by the incoming Board of Directors immediately following the Annual Meeting. Any vacancy on the Nominating Committee shall be filled by the Board of Directors. Suggestions for nominations for officers and directors may be sent to this committee by any voting member.
Section 2. Report of the Nominating Committee and Nominations from the Floor. The report of the Nominating Committee of its nominations for Officers, Directors, and the members of the succeeding Nominating Committee shall be sent to all members one month before the date of the Annual Meeting. Immediately following the presentation of this report at Annual Meeting, nominations may be made from the floor by any voting member, provided the consent of the nominee shall have been secured.
Section 3. Elections. Elections shall be by written ballot except when an office has only one nominee. In that case, a voice vote will be taken. A majority of those qualified to vote and voting shall constitute an election. Absentee or proxy voting shall not be permitted.
ARTICLE IX – Principles and Programs
Section 1.Principles. The principles are concepts of government adopted by the national convention and supported by the League as a whole. They are the authorization for the adoption of national, state, and local program.
Section 2. Program. The Program of the LWVSAA shall consist of those local governmental issues chosen for concerted study and action.
Section 3. Annual Meeting Action. The Annual Meeting shall act upon the Program using the following procedures.
- The Board of Directors shall consider the recommendations sent in by the voting members two months prior to the Annual Meeting and shall formulate a Proposed Program.
- The Proposed Program shall be sent to all members one month before the Annual Meeting.
- A majority vote of voting members present and voting at the Annual Meeting shall be required for adoption of subjects in the Proposed Program as presented to the Annual Meeting by the Board of Directors.
- Recommendations for Program submitted by voting members two months prior to the Annual Meeting, but not recommended by the Board of Directors, may be considered at the Annual Meeting, provided that:consideration is ordered by a majority of voting members present and voting, the Annual Meeting shall adopt the item by a majority vote of those members present and voting.
- Changes in Program, in the case of altered conditions, may be made provided that information concerning the proposed change has been sent to all members at least two weeks prior to a general membership meeting at which the change is to be discussed, and a majority vote is taken by the members present.
Section 4. Member Action. Members may act in the name of LWVSAA only when authorized to do so by the Board of Directors.
ARTICLE X – National Conventions, State Conventions and Council
Section 1. National Convention. The Board of Directors at a meeting before the date on which the names of delegates must be sent to the National Office shall select delegates to that Convention in the number allotted to LWVSAA under the provisions of the bylaws of the League of Women Voters of the United States. Suggestions for delegates may be sent to the Board of Directors by any voting member.
Section 2. State Convention. The Board of Directors at a meeting before the date on which the names of delegates must be sent to the state office shall select delegates to that Convention in the numbers allotted to LWVSAA under the provisions of the bylaws of the League of Women Voters of Texas. Suggestions for delegates may be sent to the Board of Directors by any voting member.
ARTICLE XI – Parliamentary Authority
Section 1. Parliamentary Authority. The rules contained in “Robert’s Rules of Order, Newly Revised” shall govern the organization in all cases to which they are applicable and in which they are not inconsistent with these bylaws.
ARTICLE XII – Amendments
Section 1. Amendments. These bylaws may be amended by a two-thirds vote of the voting members present and voting at the Annual Meeting, provided the amendments were submitted to the membership in writing at least one month in advance of the meeting.